Check Out Items to Departments

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Checkouts

Checkouts do the following:

  • Honor the due date assigned in the "by class date range" loan period type.
  • Allow textbooks that use the textbook template to be checked out for any of the existing Resource Manager loan period types.


To permanently assign a resource to a department, Follett recommends you update the department on record using either Update Resources or Edit Item in the Catalog.

Check Out an Item to a Department

Note: When checking out to an active patron, if a message about licensing appears, you do not have the correct site licensing according to your agreement.
  1. Select Circulation > Check Out Items > To Department sub-tab.
  2. If a site appears, select it from the list.
  3. Select the department from the list. A Find Item field appears.
  4. Scan the item barcode, or type it in and click Find Item.

    • Destiny checks out the item to the department using the loan period defined in Admin > Resource Policies.
    • The item then appears in the Checked Out section of the page. When another item is checked out to the same department, the previous checkout moves to the Items Out list.

    Notes: 

    If you do not have the item barcode at hand:

    1. To search the database, enter a keyword from the description in the Find Item field, and click Find Item.
      • If you do not know the complete word, or are not sure how to spell it, you can use a wildcard, (*), to the end of what you do know. A wildcard can replace any number of letters at the end of a word.
    2. In the resulting list, click the resource name or Items you want to check out, and click the barcode of an item.

In-Hand Transfers

An in-hand transfer is when an item or container from another site in your district is scanned at your site, and then transferred to your site.

Notes:

  • You can perform in-hand transfers only if the district is set up with the Allow sites to receive by barcode scan permission. If you are unable to perform an in-hand transfer, contact your Destiny Administrator for access.
  • By default, duplicate barcodes are not allowed across the district. To allow duplicate barcodes across the district, a Destiny Administrator must complete these steps.

Example: An item in your district is scanned at your site, but it is currently assigned to another site in the district.

  • If in-hand transfers are allowed, the system displays an in-hand transfer message.
    Pop-up showing the transfer of a calculator from a site to the district warehouse
  • If the item already has a status, such as checked out, selecting Yes to the in-hand transfer message resolves any previous statuses.

Change the Due Date

To change the due date of the item in the Checked Out section:

  1. Click Change.
  2. On the Due Date page that appears, select the option on the left. If you select Selected date:
    • Enter a date in the Selected date field,
    • Select a date on the calendar, or
    • Select a Loan Period from the list.
  3. Click Save.

    The Special Date prompt then appears in front of the date.

To change the due date of any of the items listed under Items Out, you will need to check them out again.